The ultimate Wedding Styling Checklist

Elevate Your Big Day with Essential Decor & Styling Tips

Kickstart the journey to your dream wedding with our Ultimate Wedding Styling Checklist, meticulously crafted to simplify your planning process. This checklist ensures you cover every styling detail, from ceremony setups to reception decor for your sit-down or cocktail-style wedding.

Starting with our checklist not only gives you a solid foundation for discussions with your stylist but also ensures nothing slips through the cracks. Together, we’ll sprinkle extra details and statement pieces throughout your day for that undeniable wow factor.

Ceremony Styling Essentials:

  • Chairs – if you are having an outdoor ceremony or a ceremony in a non-traditional setting, chairs are the first and most essential item for your ceremony
  • Ceremony Backdrop - arbours, arches, canopies or other structures, we have a wide variety of arches that are suitable for indoor or outdoor use and can be dressed with flowers and draping, or used on their own
  • Aisle Runners and decor - Whether you are planning an indoor or outdoor ceremony an aisle carpet runner, petals aisle or other decorative items will make a lovely touch to distinguish the aisle on your wedding day
  • Signage table & Chairs – an important element that can easily get overlooked is a table and chairs to sit at to sign wedding day documentation
  • Aisle decor - you can add flowers to the chairs, use lanterns, candles, shells or petals to elevate the theme
  • Welcome Sign – Especially important if you have selected a ceremony location that is off the beaten path or alongside other beachside or park Weddings. You want your guests to know they have arrived at the right place!
  • Feature Floral arrangements - beautiful flowers for the Ceremony backdrop, chairs, or aisle makes a huge impact on the overall look and feel of the wedding.
Extra Touches for a Memorable Experience:
  • Rose petal cones or confetti - this is almost essential as they are very much on trend and provide the best photos when exiting your ceremony.
  • Market Umbrellas / fans or parasols - you want to ensure guest comfort by providing shade or fans, especially here on the Sunshine Coast.
  • Drinks table, refreshments or bar - These are great to refresh your guests but also allow some mingle time while you are striking a pose with your partner and wedding party.
  • Lawn Games - these are a fun addition for both adults and kids.
  • PA System - if you are having an outdoor ceremony we strongly advise a PA system so your guests can hear your vows but also play entry and exit music.
  • Unplugged wedding Sign - if you are having an unplugged wedding, now is the time to tell your guests.

Ceremony Styling Tips

  • You don’t have to seat every guest, usually, the standard chair number is 24 and other guests can stand behind the chairs creating an intimate setting. This is often a council imposed rule with limited chairs permitted.
  • Speaking of councils, if you’re having an outdoor ceremony you will need to get a council permit and book a time so there are no conflicts with other weddings or events.
  • Don’t forget your wet weather backup plan, this is essential if you are planning an outdoor ceremony.

Reception Decor Must-Haves:

  • Chairs – The chairs provided by your venue might not always match your vision. Consider bringing in reception chairs that complement your ceremony’s style to seamlessly elevate your wedding’s overall aesthetic.
  • Tablecloths & Napkins – while many venues offer standard white linens, it’s wise to confirm their options. To infuse your reception with a personal touch, consider opting for coloured napkins. This simple switch can introduce a vibrant pop of colour and enhance your table setting’s overall appeal.
  • Centrepieces for guest tables – one of our favourite elements, the centrepiece really sets the mood for the space as it is the styled feature that draws your eye across the space and makes your reception venue unique to your special day.
  • Seating Plans & Table numbers – Incorporate a stylist-designed seating plan to effortlessly direct your guests to their designated tables. A stylish seating display, complemented by decorative table numbers, not only simplifies navigation but also adds a personalised and stylish touch to your venue’s decor.
  • Wishing Well: A tasteful option for guests to leave cards and well-wishes.
  • Table settings: Transform your tables with a selection of sophisticated tableware, complemented by elegant cutlery and glassware. This attention to detail not only enhances the dining experience but also adds a layer of refinement and beauty to your overall event décor.
  • Chillout Lounge Setting: Offer a relaxed, comfortable area for guests to unwind.
  • Cocktail Tables & Stools: Perfect for cocktail receptions, encouraging mingling among guests.

Additional Decor Details:

  • Fairy Lights, Candles, Lanterns, Chandeliers: Create a magical atmosphere with varied lighting options.
  • Draping or Backdrop: Transform spaces with fabric draping or thematic backdrops.
  • Dance Floor: An essential element for any celebration, inviting guests to dance the night away.
  • Candy Buffet: A sweet touch that doubles as decor and treats for guests.

Reception styling tips:

For a truly unique celebration, consider every detail in your reception decor. From lighting to table settings, each element should reflect your personal style and theme. Our stylists are ready to provide personalised guidance, helping you select the perfect items for your venue and budget.

Download our extensive Wedding Styling PDF Checklist here, featuring everything you need for your ceremony, whether it’s a sit-down dinner, cocktail reception, or a celebration on private property

Contact one of our experienced stylists today for further guidance on styling your big day and making it one of a kind.